Key Conference Centre...Tips

The Planning Process 

You've got the job of organising the next conference for your organisation. Whether it's your first time, or a regular part of your every day workload, you have to get it right. The same principles apply, whether it's a conference for 400 or 24.

Achieving the best result with the least amount of stress, requires working to a plan and sharing the important decision milestones with all the stakeholders as you move along. Building the right plan for your conference is the core element in achieving a successful outcome.

The key elements will be:

• setting clear goals and objectives for the conference
• venue selection
• budgeting
• managing the conference
• financial management and your conference budget
• review and feedback

You will need to understand the purpose of the conference. Start by asking do you really need to meet? Do you really need a conference?

Determining the purpose of your conference and writing clear goals and/or measurable educational objectives is the first step in planning the conference.

Even if you were not in on the decision to hold a conference, you need to satisfy yourself that a conference or meeting is required and you clearly understand the objectives. Then you are in a position to give a comprehensive and consistent brief on your event, including decision-making timelines when briefing your various service providers such as venues, entertainers, speakers, audiovisual and staging companies.

To find out more call Key Conference Solutions on 61(0)3 9870 4611